Construction Sales

Job Overview:

The Construction Sales and Office Assistant plays a key role in supporting the sales and administrative functions within a construction company. This position involves working directly with clients to secure new business, managing project details, coordinating with contractors and vendors, and assisting with office tasks to ensure smooth operations. The ideal candidate is highly organized, customer-focused, and possesses excellent communication and multitasking skills.

Key Responsibilities:

Sales & Client Relations:

• Generate leads and identify new business opportunities within the construction industry.
• Contact potential clients to discuss project needs, provide quotes, and promote the company's services.
• Develop and maintain relationships with clients, architects, engineers, contractors, and suppliers.
• Create proposals, contracts, and other sales-related documents.
• Meet with clients to discuss their project requirements, timelines, and budgets.
• Assist in negotiations to close sales and ensure client satisfaction.

Project Coordination & Management:

• Act as the point of contact for clients and contractors throughout the project lifecycle.
• Work with project managers to track project progress, ensuring timelines and budgets are adhered to.
• Schedule meetings and site visits as needed.
• Assist in managing the procurement of materials and supplies for construction projects.
• Prepare and maintain project documentation, including contracts, change orders, and invoices.

Office Administration:

• Manage office tasks such as filing, data entry, and general office organization.
• Process and file documentation related to contracts, invoices, and other business activities.
• Answer phones and handle inquiries from clients, vendors, and contractors.
• Maintain and update customer and project databases.
• Order office supplies and maintain inventory.
• Support with other administrative tasks as needed.

Financial & Reporting:

• Assist in generating sales reports and tracking project expenses.
• Help with invoicing, billing, and following up on overdue payments.
• Assist in maintaining accurate project budgets and reporting any discrepancies.

Skills and Qualifications:

• High school diploma or equivalent (Bachelor’s degree in Business, Construction Management, or a related field is preferred).
• Previous experience in construction sales or project coordination is a plus.
• Strong customer service and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to multi-task and handle various administrative duties.
• Knowledge of construction processes and terminology is a plus.
• Excellent communication skills, both written and verbal.
• Detail-oriented and highly organized.
• Ability to work independently and as part of a team.

Work Environment:

• This role may involve occasional travel to job sites, client meetings, and vendor locations.
• Office-based with regular interaction with contractors, suppliers, and clients.