Personal Assistant Job Description

Position Title: Personal Assistant / Executive Assistant

Position Summary: We are seeking a highly organized, dependable, and proactive Personal Assistant to provide both administrative and personal support to a business owner who is visually impaired. The ideal candidate will serve as a trusted partner, helping manage daily operations, appointments, communications, travel arrangements, and personal tasks while ensuring accessibility and efficiency in all aspects of work and life.

Key Responsibilities

Administrative Support

• Manage calendars, appointments, meetings, and scheduling.
• Screen, organize, and respond to emails and correspondence.
• Coordinate phone calls, conference calls, and virtual meetings.
• Prepare, edit, and format documents, reports, and presentations.
• Maintain records, files, and business documentation.
• Assist with invoicing, expense tracking, and basic bookkeeping tasks.
• Coordinate with clients, vendors, contractors, and team members.
• Handle business-related research and special projects.

Accessibility Support

• Read and summarize printed materials, documents, and correspondence.
• Assist with reviewing contracts, forms, and business paperwork.
• Help ensure digital documents and communications are accessible and organized.
• Provide verbal descriptions of materials, presentations, or environments as needed.
• Support the use of assistive technology and accessibility tools.

Personal Assistance

• Manage personal calendar, appointments, and reminders.
• Coordinate travel arrangements, transportation, and accommodations.
• Handle personal errands, shopping, and service appointments.
• Assist with household management and vendor coordination.
• Organize personal records and important documents.
• Support daily planning and prioritization of tasks.

Communication Management

• Serve as a liaison between the executive and clients, staff, and business contacts.
• Draft professional correspondence and follow-up communications.
• Maintain confidentiality regarding business and personal matters.
• Monitor and prioritize urgent requests and deadlines.

Qualifications

• High school diploma required;
• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.
• Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Excellent written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Ability to multitask and prioritize effectively.
• Professional, trustworthy, and discreet with confidential information.
• Comfortable assisting an individual with visual impairment and willing to learn accessibility best practices.
• Valid driver's license and reliable transportation preferred.

Desired Skills

• Experience supporting small business owners or executives.
• Familiarity with screen readers and accessibility technology.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently with minimal supervision.
• Flexible and adaptable in a fast-paced environment.

Work Environment

• Combination of office, and local errand-related responsibilities.
• May occasionally require evening or weekend availability for urgent matters or travel coordination.

Compensation

• Competitive compensation based on experience.
• Mileage reimbursement (if applicable).
• Paid time off and other benefits as offered by the employer.

This position requires a high level of professionalism, discretion, initiative, and a genuine desire to support both the professional and personal success of the business owner.