Construction Administrative Assistant
Construction Administrative Assistant
As a Construction Administrative Assistant, you will provide administrative support to the construction management team. You will help track construction schedules, invoices, job costs and construction documents.
Primary Duties and Responsibilities:
Prepare reports, communications, and meeting minutes.
Utilizes construction management software and/or tracking systems to keep project information current and accessible to a variety of users.
Prepare and manage construction contracts.
Manage subcontractor RFI inquiries and preparing responses.
Prepare permits and applications.
Receive, organize, distribute, and file all documents for new and ongoing projects and properties.
Update database files and pipeline of community opportunities.
Maintain a directory and inventory of community support materials. Including, but not limited to, community plans, photography, print materials, collateral and web pages; ensuring all resources are current and accurate; coordinate the creation of new materials as needed.
Assist with vendor approval and setup for payment – insurance, tax info, etc.
Track, review and code invoices, and submit for approval and payment.
Handle special projects and other administrative duties as assigned.
Education, Skills and Qualifications:
High school diploma or equivalent required; college degree preferred.
Experience in administrative support preferred.
Excellent execution skills, highly focused task completion, follow-up, communication (written and verbal) and time management skills.
Requires resourcefulness, strong organization skills, and flexibility with hybrid work location/schedule.
Positive outlook, desire to support and interact with others daily in an exciting, challenging, and ever-changing work environment.
Ability to meet deadlines while maintaining a professional attitude; great team-player and ability to accept feedback.
Must exercise initiative and achieve objectives with minimal supervision.
Must be detail-oriented and a problem-solver able to deal with complex situations.
Strong computer skills required, proficiency in full Microsoft Office suite, especially Excel and PowerPoint.
Experience in Adobe Acrobat, Microsoft Project, Visio, SharePoint and Access preferred.
Physical Requirements:
This is primarily a sedentary office position that requires the ability to bend, stoop, reach, lift, move and carry office materials and supplies weighing 25 pounds or less.
Finger dexterity required to operate a computer keyboard and calculator.
Type
Regular Full-Time
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